INCLUDING AND ACTIVTING ALL CAPABILITIES WITH EXACTO HOUSING

"Using the different services included in exacto housing, all capabilities are put into play. Everyone contributes, and budgeting and accounting have become a joint effort instead of depending on a few”.

Betina Højmark is head of administration in the public housing organization ALBOA, which manages 80 housing units, totalling 7,200 homes and 12-15,000 residents in Aarhus and Skanderborg municipalities. She sits in the housing organisation's administration in Aarhus, where she oversees the department of 25 employees who handle finance, letting, secretarial, IT and communication.

Sparring & involvement of all

According to Betina Højmark, the implementation of exacto's housing models has meant a simplification of the workflows with accounting and budgeting:

"We handle the accounting and budget for all 80 affiliated housing departments. Together with exacto, for the past 10 years, we have continuously developed our service to the level we have today", explains Betina Højmark and elaborates:

"We came from working with separate Excel sheets without either connection or integration with basic data, which put unnecessarily big workloads on the administrative employees. Now, the process is more of a joint effort, with notes and a framework for the preparation. With easy access to a shared platform through exacto's housing model, we have simplified the workflow and achieved a tool that works across all housing departments. The finance department's staff each contribute with their individual responsibilities, information, and skills that are needed to carry out tasks, and we can help if challenges or questions arise".

According to Betina Højmark, the housing model's ability to provide a continuous and detailed overview means that administration and handling have become both simpler and based on a more robust foundation:

"A significant part of the administrative burden has been eased. Everything is accumulated in one place, with detailed traceability and clear indication of what, when and by whom, something new has been added or changed. We have access to both an overall overview, data on individual departments and filtered insights down to a very fine level of detail. Yet we don’t have to wait until we have the final statements ready or request the latest version of an excel sheet from an employee. In that way we can continuously hold expenses up against budgeted provisions, and thereby always stay in touch with the ongoing development".

Compliance

As an additional benefit in handling the administrative work, Betina Højmark notes that exacto's various housing solutions are optimal for a public housing organisation:

"There are few areas that are as tightly regulated as public housing in Denmark. This is reflected in the level of detail and the amount of data we must carry and transfer to other systems. With tools and a platform that makes the administration lean, we can honour the requirements much easier".

Efficient handling of the entire process

Betina Højmark emphasizes that the wide range of different solutions available in exacto housing means that all parts of the accounting and budgeting process can be handled on the platform, where all solutions are seamlessly integrated with each other and ALBOA’s ERP:

"It is clearly a big advantage that we work on one platform, with clearly defined access and permissions obtained from our AD, and that the various tools are integrated".

exacto housing currently consists of of the following customized services:

• HousingBudget - accelarate your budget process
• HousingAccounts - update data with a single click
• HousingBalance - digitise your budget process
• HousingBI- gain insight into your housing assocation
• HousingBuild - create a complete overview of your building projects